Numeric Series

Each document in the Registry should have its own unique identification. When you enter a document in the Registry, you can enter its identification manually or have the system generate the identification automatically.

Media can be identified in the same way as documents, see Media.

Numeric series are used to generate identification. Go to Tools – Lists – Numeric series to open the Numeric Series window. The list in the window contains numeric series that will be used to identify:

invoices
handover protocols
media
documents
certificates
license agreements
contracts

Double-clicking an item will open the Edit Numeric Series window where you can enable/disable this numeric series and edit its settings.

Each numeric series generates the identification in the following format:

pppnnnsss

where:

ppp is the prefix
nnn is the number
sss is the suffix

You can enter any prefix and suffix, or leave them blank. You can also enter the number which will be used for the next generated identification.

Example 1. Numeric series

Setup for numeric series for invoices:

Prefix: "I-"
Next number: "56"
Suffix: "/04"

With this setup, the next invoice will use the following identification: I-56/04. Further invoices will use I-57/04 etc.

Did not find what you were looking for? Ask our technical support team.