Numeric Sequences

Each document in the Registry should have its own unique identification. When you enter a document in the Registry, you can enter its identification manually or have the system generate the identification automatically.

Media can be identified in the same way as documents, see Media.

Numeric sequences are used to generate identification. Go to Tools – Lists – Numeric sequences to open the Numeric Sequences window. The list in the window contains numeric sequences that will be used to identify:

invoices
handover protocols
media
documents
certificates
license agreements
contracts

Double-clicking an item will open the Edit Numeric Sequence window where you can enable/disable this numeric sequence and edit its settings.

Each numeric sequence generates the identification in the following format:

pppnnnsss

where:

ppp is the prefix
nnn is the number
sss is the suffix

You can enter any prefix and suffix, or leave them blank. You can also enter the number which will be used for the next generated identification.

Example 1. Numeric sequence

Setup for numeric sequences for invoices:

Prefix: "I-"
Next number: "56"
Suffix: "/04"

With this setup, the next invoice will use the following identification: I-56/04. Further invoices will use I-57/04 etc.

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