Skip Navigation LinksALVAO 10.1ALVAO Asset ManagementObjects and PropertiesStoring New Assets in Warehouse Skip Navigation Links. Skip Navigation Links Skip Navigation Links.


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Storing New Assets in Warehouse

Preparation Steps

  1. Check the scope of delivery, especially device types and number.
  2. Optional:Label individual items with inventory/asset numbers (barcode labels from a pre-printed series). Use a pencil to mark individual items on the packing slip with the assigned asset/registration number.
  3. If you use a barcode reader, scan the serial numbers from the individual items.
    4. Items without serial numbers should be skipped.
  4. Optional:If you want to assign the inventory/asset number immediately, scan the serial number of the first item, then the inventory (or asset) number of the first item, then the serial number of the second item, then the inventory (or asset) number of the second item, etc.
Tip:
If an item has no serial or inventory/registration number, scan a different code to keep the serial number => asset/registration number => serial number => asset/registration number etc. sequence. You can edit the list of scanned barcodes in your computer later on.

Storing New Items

Perform the following steps in the Asset Management Console for all items in the packing slip:
  1. Create an object (Inserting Object in Tree) in the Warehouse folder (Warehouse for Consumables).
  2. Fill in the following properties for the new object:
    • Name (this property is not used for computers), Manufacturer, and Serial Number.
      • If you are storing multiple items of the same device, do not fill in the serial number. This will be filled in later
    • Purchase date, Vendor, Packing slip – number
      • You can copy these properties from items from the same packing slip that have already been received in the warehouse:
      1. Select an item in the tree that has already been stored in the warehouse.
      2. Go to the Properties tab, select "Purchase date", Vendor", and "Packing slip – number" and press Ctrl+C.
      3. In the tree, select the item that you are currently storing in the warehouse and press Ctrl+V. Confirm overwriting any existing properties.
    • Warranty (warranty expiry date)
    • Optional:Specify the "Inventory number" or the "Asset number". If you are using a barcode reader, you can scan the asset number in the same way as the serial number. If you are storing multiple items of the same device, do not fill in the asset/registration number. This will be filled in later.
  3. If you are receiving a computer and you need to assign licenses, select "Assign licenses" in the context menu.
  4. If you are storing multiple items of the same device, perform the following steps to create other objects:
    • Copy the first object.
    • Fill in the "Serial number" and – if necessary – the "Asset number"
  5. Deliver the packing slip to the Accounting Department.
Tip:
If you are entering the inventory number ex post and the asset has no serial or asset number and the name of the object provides no information as to which item in the packing slip it refers to, use a pencil to mark the object ID on the packing slip. This will make it easier for the Accounting Department to identify the individual packing slip items.

 

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