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Web asset check

The web inventory is used to inventory the assets for which individual users are responsible, directly by those users. During an inventory in the ALVAO WebApp, users mark the items they have found and those they have not in the form with a list of assets for which they are responsible.

Compared to traditional inventory procedures, whether using printed inventory lists or barcode scanners, this method is significantly faster and more efficient.

Basic settings

  1. In ALVAO WebApp - Administration - Settings:
    1. On the Messaging page, set the SMTP server and message sender.
    2. On the WebApp page, enter the URL of the ALVAO WebApp in the WebApp (URL) field.
  2. In ALVAO WebApp - Administration - Asset Management - Settings on the page Web asset check in text set the correct URL of the link to the Asset check page (https://<WebApp>/Alvao/AssetCheck domain) in the notification text. Edit the notification text as necessary
Note:
If you are not satisfied with the default column settings on the ALVAO WebApp web asset check form, set the desired view on any user and then override the profile of that user with the Default settings - Web Asset check - users responsible only for their assigned assets or Default settings - Web Asset check - users responsible for the department assets profile. (i.e., they are also responsible for assets that are not below them in the tree, see the Person responsible for asset property).

Asset check

Take inventory and create a reader file with the Web asset check option enabled. A web inventory can only be done for an asset that someone is responsible for, i.e. has the Person responsible for asset property filled in (or inherited).

Note:
Within a single inventory, you can create additional reader files for physical inventory and combine the two inventory methods in this way. A single asset can be listed in both the actual reader file and the web inventory file. If an asset is inventoried by a reader before it is inventoried via the web, it will appear to the user in the form as already confirmed.

Sending notifications

Send notifications to users who will be conducting a web inventory with inventory information:

  1. From the AM Console main menu, use the Tools - Asset Inventory command to open the inventory window.
  2. Use the Web asset check - Send a notification command.
  3. A web browser window will open with a preview of the message before it is sent. It is important that the notification contains the correct link to the Asset check page through which users will confirm their assets.
  4. Check the text of the notification and then press the Send button. The notification will be sent to all users who are responsible for assets in the reader file.

During the inventory process, you can resend notifications to users after a certain period of time. The notification will only be sent to users who have not yet marked all the assets they are responsible for on their WebApp form.

Confirmation of assets to the user

Users will receive a notification of a pending inventory and will view the Asset check form via the link provided. On the form, they check the details of the assets and confirm whether or not the assets match the data entered. If they have any additional comments about the property, they can write a message to the property manager.

Note:
Users can also view the Asset check form by using the ALVAO WebApp - User Menu - Asset check command. The command is only displayed in the menu if an asset inventory is in progress, i.e. the inventory is open.
Note:
The text on the form can be changed on the ALVAO WebApp - Administration - Asset Management - Settings page - Web asset check.

Results processing

As individual users begin to validate their assets, the Asset check window will begin to continuously display the results in the top table in the Asset check date, Status, and A message for an asset manager columns. You can continuously process the results, see Asset check. Alternatively, you can resend notifications to users after a certain period of time. Notifications will only be sent to users who have not yet confirmed all their assets.

 

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