Any changes you make to the Objects tree can be automatically logged in the Object history. The history can be viewed in the main window on the Log tab, or in the bottom part of the Log window on the Properties and Objects tabs. The Log and Properties tabs display only those records for the object currently selected in the tree. The Objects tab in the log displays records related to all objects selected in the Objects tab in the top part of the window.

If you create a new or copy an existing object, a log entry will be created in the history of the newly created object as well as in the history of the object in which the new object has been created.

If you move object A to another location in the tree, log records will be created in the history of the following objects:

in object A
in the parent object (i.e. the object from which object A has been removed)
in the object to which object A has been moved

Some records include the information on related objects. For example, if you move an object to a different location, the log will include the entry "Moved to target object name". You can search the tree for the target object by right-clicking the log entry and selecting Mark in the tree from the context menu. This will make the respective object appear bold in the tree.

Note:

Records of history older than 3 months are automatically moved to archive. Archived records are not displayed in the object history. If you want to view also the archive, enable the Table – View Archive option in the context menu, or click on the button in the bottom right part of the table eventually.

Working with logbook entries

Most log entries are created automatically.
Only the permitted users can manually create, edit and delete individual records in the log, see the following table:

Record kind	Administrator	SW lic. manager	Asset manager	Accountant
Document, voided document¹	Add Edit Delete	Add Edit Delete	Add Edit Delete	Add Edit
Installations Registry	Edit	Edit
License Registry
Object history	Delete		Delete
Error (detection)	Delete		Delete
Information	Delete		Delete
Asset Stocktaking	Delete		Delete
Note²	Add Edit Delete		Add Edit Delete
Request
Rental
Notification (detection)	Delete		Delete
SAM notification
¹Only the link to Document is created and deleted. ²Note can be edited only by its author, others can only view the note detail and open its attachments. &nbsp The note can be deleted by its author and by users with the Asset Management Administrators role.

Note:

No records can be permanently deleted, they can only be "hidden".

Displaying the Deleted (Hidden) Records in the Log

To display the deleted entries in the Log enable the option located on the Log tab in the Table – Display deleted items context menu.
The user can then see also deleted entries in the log of which he/she is the author or for which he/she had the right to delete (see the table above).
Those records are displayed in gray color.
You can display the "Deleted by" and "Deleted" columns in the Log. The name of a person who deleted the record and the date of the record deletion is displayed here for the deleted (hidden) records.

Note:

The "Display deleted items" option is also located in the Logs context menu on the Properties, Objects, and Detection tabs.

Note:

If the record is deleted in one log, the changes will take effect in all the other logs.

Note:

Deleted records can be restored again by the administrators using the Tools – Database – Restore removed items command.

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