License Registry

The license registry is used to record all license purchases and sales.

Select Software – License Registry in the main menu of the console to open the License Registry window containing a list of purchased and canceled licenses. You can edit this list using the buttons in the window toolbar and/or with the commands in the context menu and in the main menu of the window.

Filter

Computer/User – if you wish to view only records for a certain computer/user in the List of Licenses, include the computer/user into this list.
Computer/User – "..." button – click on this button to open a list of computers and users where you can select a single object that you want to filter.
Product – if you wish to view only records for a certain product in the List of Licenses, include the product into this list.
Product – "..." button – click on this button to open a list of products where you can select a single product that you want to filter.

View – View invalid licenses – if this option is disabled, only valid licenses are displayed in the List of licenses.

View – Show license items – check this option if you want to show license items in the List of licenses. An icon is used to distinguish license items from the licenses in the list.

List of licenses – the list contains records on purchases or cancellations (e.g. sales) for individual software licenses.
An icon is used to distinguish between valid and canceled licenses:

Valid license or a license issued to a product that is marked void in the Software products library.
License cancellation or making a license void e.g. by partial sale of the license, discarding a computer or giving a computer with OEM software to a third party as a present. Used to keep track of the License registry history.
Icon for a valid license item or for an item issued for a product that is marked void in the Software products library.
Icon for a void, canceled license item.

New License – opens the wizard for creating a new license.

Add link to document – selecting the Add link to document command from the context menu lets you assign documents to selected licenses in batch mode.

Edit – if you need to edit a record, click on its name in the list and then click on the Edit button.

Void license – click the Void license button to open the Void License Wizard. Void a license if you want to enter license expiration or if you sell an entire license or any part of it. If you don't want to keep track of the history of the validity or purchases of individual licenses, delete void licenses with Delete from Asset Registry.

Allow downgrade – if you need to enable software license downgrade, click on the license in the list and then click on the License downgrade button. Go to the list of products, select the product for which you want to allow the downgrade option and click on OK to confirm your selection.

Delete from Asset Registry – if you want to permanently delete a license record from the list, click on its name in the list and then select Edit – Delete from Asset Registry.

Note:

If you void a license or record a license upgrade, the individual license records will include links to the related licenses. These links can be viewed and edited in the License Registry – Edit window on the Links tab.

Tip:

If you need to find a computer/user with a certain license inventory number, enable the option Show license items and enter the filter for the required value in the Inventory number column.

Media

The Media Registry allows you to keep track of software installation media, dongles, user manuals, etc.

Go to the Tools – Lists – Media in the main Console menu to open the Media window with the list of all media in your Asset Management. You can also edit the list in this window.

You can assign the media to purchased licenses in the Licenses Registrx, either while creating the license record in the New license – documents and media window, or when you edit an existing record on the Documents tab.

The media can be identified very similar to documents. You can also use Numeric Sequence to identify your media.

The Media window also includes a simple lending service. Media can be lent to and returned by all users defined in the Objects tree (you can use external users for this purpose too). This allows the system administrator to maintain a clear overview of media lent, date of lending etc. The records of media lending and returns are logged in the User log.