By default, users log in to ALVAO applications automatically with the same account to which they are logged in to Windows. If you want users to log in to ALVAO applications in this way, you will first need to create a matching account in the User list under ALVAO Admin – Manage – Users. The user account in ALVAO Admin needs to use the same Username as the one used to log in to Windows.

Tip:

To avoid creating duplicate accounts from different domains, we recommend defining usernames including the domain names, e.g. "company.local\user1", in ALVAO Admin.

Note:

The integrated login to ALVAO applications does not require a password to be defined in ALVAO Admin. Passwords only need to be defined for using login forms for web-based applications and for ALVAO Asset Management Console.

Loading Users from Active Directory

We recommend importing users regularly from Active Directory, e.g. with a scheduled server task which will be performed on an hourly basis. You can use the ImportAd utility for this.

Loading your User list for the first time will add all users and groups from the path specified in LDAP. Next time you load your User list, the application will only add new users and groups and update the information about existing users and groups. Users and groups that you delete from Active Directory will not be automatically deleted from the User list. If you load users from the entire Active Directory, your User list will also contain some auxiliary user accounts, such as e.g. IUSR_..., IWAM_... etc. We recommend hiding these auxiliary accounts in the Edit – Hide accounts menu. If you remove these users with the Remove command, they would be created again next time users are loaded from Active Directory.

Loading Users from Active Directory Manually

If you want to load users in a single run, you can go to ALVAO Admin – File – Load – Users from LDAP.... This will open the Load users from LDAP window where you can specify more parameters.

Loading Users from Other Systems

If you do not use Active Directory, you can use the ImportUsersCSV utility to load users from a CSV file.

You can also create users manually in ALVAO Admin by clicking New user in the context menu above the User List.

ALVAO Administrator Permissions

Users to be equipped with Administrator permissions for the entire ALVAO system need to be added to the Administrators system group.

Follow the steps below to add users in ALVAO Admin:

Go to Manage – Groups to display the list of groups.
Select the Administrators group and click on Edit in the context menu.
Switch to the General tab and click on the Add people to add users to the group.

Tip:

You can manage permissions directly in the Active Directory (AD) as follows: Create a user group in AD, e.g. "ALVAO Administrators", and add the respective user accounts to this group. Once users have been loaded from AD to ALVAO, this group will also appear in ALVAO Admin where you can insert this group as a member of the "Administrators" system group.

Warning:

The user must restart the SD Console or Asset Management Console after changing the permission for the changes to take effect.

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