User groups

Each group can contain both users and other groups. Users and groups can be members of multiple groups at the same time. User groups are mainly used for bulk management of user permissions, in which permissions are granted to the entire group at once (rather than to individual users individually).

You can manage user groups in Administration - Groups. You can manually edit the list using the normal New commands, Edit and Delete. To learn more about assigning permissions, see Object Security.

When loading users from Active Directory (AD), user groups are also loaded from AD, so you can use AD-defined groups to manage permissions in Alvao.

Core system user groups

Group	Description
Administrators	Users in this group have access to the Alvao system administration.
Configuration administrators	Users in this group have access to the following agendas in Alvao system administration: Users (except for changing membership in the Administrators group) Groups (except for changing membership in the Administrators group) Asset Management (all agendas) Service Desk (all agendas) Custom fields Settings (WebApp home page, Advanced settings and Webhooks nad Settings Check only) License (except changing activation key) They can still manage all shared views in the app.
Contact administrators	Users in this group can manage people (except for changing group memberships) and organizations in Alvao WebApp - Manage.
Contact readers	Users in this group can search for all users and organizations. They can also see the values of users' and organizations' custom fields.
Everyone	All users. This group contains all registered users and Guest users.
Registered users	All registered users. This group contains all users except the Host user.

Service Desk system groups

For the recommended structure of requester groups, see Service roles.

Group	Description
Team Managers	Users in this group can manage their reports on the My Team page.
People reporting time	Users in this group can report their time to tickets.
Service Managers	Users in this group can manage services, SLAs, processes, and uptime.
Users with permission to create tickets for other users	Users in this group can create tickets for other users from the same organization. They can fill in the Requested for field on the ticket creation form.
Knowledge base root administrators	Users in this group can manage articles in the knowledge base that are not included in any service. To do so, they do not need to be members of the management team of any service.

Asset Management system groups

Group	Description
Asset Management administrators	Users in this group have unrestricted access to all parts of the system, managing system dials and the system recycle bin.
Asset Management readers	Users in this group have read-level access to IT device records, software licenses, software auditing, and detections.
Links readers	Users in this group can see all object links and render them in MS Visio.
Object property readers	Users in this group can see object properties and their values.
Software and hardware detections managers	Users in this group can manage software and hardware detections on computers and manage a library of software products.
Asset managers	Users in this group have unrestricted access to IT device records. The asset manager can change the object type only for computers and only to a different type of computer.
PC software managers	Users in this group may be notified of missing software licenses.
Software licenses managers	Users in this group have unrestricted access to software license registry and software auditing by default. They manage software products. If licenses for multiple organizations are recorded separately, then permissions are not tied to membership in this group, but to the permissions set in software license security.
Software profiles managers	Users in this group can create and edit software profiles of computers for ALVAO Asset Management.
SQL Query administrators	Users in this group can edit and run SQL queries in the Asset Management Console.
Links managers	Users in this group can manage links for all objects regardless of object permissions.
Object property administrators	Users in this group can edit the values of object properties.
Accountant	Users in this group can write inventory numbers to the IT device records.

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