The term voucher refers to invoices, handover protocols, documents, certificates, license agreements, and contracts. Invoices may relate to asset purchases or e.g. service tasks outsourcing. A handover protocol is a written record of the movement of specific objects (assets) between the different employees within an organization. The term "Document" refers to any other type of voucher. The term "Certificate" refers to a special document relating to a software license. Each license can be assigned exactly one document of the "Certificate" type. License Agreements are documents relating to the software license for the end user. Contracts may relate to assets, licenses etc.

The complete list of vouchers can be viewed in the Vouchers window which can be opened from Tools – Lists – Vouchers. This is also where you can add new and edit, void or delete existing vouchers.

The purpose of keeping detailed records of vouchers is to maintain an electronic copy of hardcopy vouchers. You can use the database to search for voucher numbers related to certain assets. Using these numbers should make it easier to find the corresponding hardcopy documents in the archive. You can also scan your documents and store them on your harddrive or directly in the database.

A hardcopy document can be scanned and attach to the voucher. While creating a new voucher, select Scan from the context menu over the Attachments table. A window opens containing a list of scanners. Once you select a scanning device, the Scanning Settings window will open. Select the required scanning options and start the scanning process. The scanned image will be saved into the database as an attachment to voucher. The files with scanned vouchers use the file names Scan1.jpg, Scan2.jpg etc.

For certain types of documents it is possible to use the Console to generate vouchers as MS Word documents. These MS Word documents are then saved to the repository defined under Global Settings.