Each voucher in the management should have its own unique identification. When you enter a voucher in the database, you can enter its identification manually or have the system generate the identification automatically.
Media can be identified in the same way as vouchers, see Media.
Numeric series are used to generate identification. Go to Tools – Lists – Numeric series to open the Numeric Series window. The list in the window contains numeric series that will be used to identify:
- invoices
- handover protocols
- media
- documents
- certificates
- license agreements
- contracts
Double-clicking an item will open the Edit Numeric Series window where you can enable/disable this numeric series and edit its settings.
Each numeric series generates the identification in the following format:
pppnnnsss
where:
- ppp is the prefix
- nnn is the number
- sss is the suffix
You can enter any prefix and suffix, or leave them blank. You can also enter the number which will be used for the next generated identification.
Example 1. Numeric series
Setup for numeric series for invoices:
- Prefix: "I-"
- Next number: "56"
- Suffix: "/04"
With this setup, the next invoice will use the following identification: I-56/04. Further invoices will use I-57/04 etc.
Did not find what you were looking for? Ask our technical support team.
|