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Numeric sequences

Each document in the records should have a unique designation. When entering a document into the register, you can enter its designation manually or have it automatically generated.

Numeric sequences are used to automatically generate identifiers. You can manage them on the Administration - Asset Management - Numeric sequences page. The list in the window contains the numeric sequences of the tagging:

  • invoices
  • transfer reports
  • media
  • documents
  • certificates
  • licensing arrangements
  • contracts

Select a sequence and use the Edit command to enable or disable the sequence, or change its settings.

Each numeric sequence generates a label in the format:

pppnnnsss

where:

  • ppp is a prefix
  • pnnn is a number
  • sss is a suffix

You can specify the prefix and suffix arbitrarily, or leave them blank. The numeric sequence setting is used to specify the number that will be used for the next generated label.

Example

Setting the numeric sequences for invoices:

  • Prefix: "f-"
  • Additional number: "56"
  • Prefix: "/04"

With this setup, the next invoice entered will have the designation f-56/04. The next one after that will be marked f-57/04, etc.