Licenses Register

Description

Filter

Computer/user: If you wish to view only records for a certain computer/user in the List of Licenses, include the computer/user into this list.
Computer/User – "..." button: Click on this button to open a list of computers and users where you can select a single object that you want to filter.

Show license items

Check this option if you want to show license items in the List of licenses. An icon is used to distinguish license items from the licenses in the list.

List of licenses

The list contains records on purchases or cancellations (e.g. sales) for individual software licenses.

An icon is used to distinguish between valid and cancelled licenses:

Valid license, or a license issued to a product that is marked void in the Software products library.

License cancellation or making a license void e.g. by partial sale of the license, discarding a computer or giving a computer with OEM software to a third party as a present. Used to keep track of the Licenses register history.

Icon for a valid license item or for an item issued for a product that is marked void in the Software products library.

Icon for a void, cancelled license item.

New

Click on the New button to open the Register New License Wizard.

Add link to voucher

Selecting the Add link to voucher command from the context menu lets you assign vouchers to selected licenses in batch mode.

Edit

If you need to edit an entry, click on its name in the list and then click on the Edit button.

Void license

Click the Void license button to open the Void License Wizard. Void a license if you want to enter license expiration or if you sell an entire license or any part of it. If you don't want to keep track of the history of the validity or purchases of individual licenses, delete void licenses with Delete from Asset Register.

Upgrade

If you need to upgrade a software license, click on the license you want to upgrade in the list and then click on the Upgrade button. Upgrading a license involves two steps. As the first step, select the items for the license that you want to upgrade. As the second step, record the purchase of the new, valid license to replace the upgraded license.

Allow downgrade

If you need to enable software license downgrade, click on the license in the list and then click on the Allow downgrade button. Go to the list of products, select the product for which you want to allow the downgrade option and click on OK to confirm your selection.

Delete from Asset Register

If you want to delete a license record from the list permanently, click on its name in the list and then click on the Delete from Asset Register button.

Note:

If you void a license or record a license upgrade, the individual license records will include links to the related licenses. These links can be viewed and edited in the Licenses Register – Edit window on the Links tab.

Note:

If you upgrade an OEM license, the new license will automatically receive the list of computers and serial numbers from the original product that you have upgraded.

Tip:

If you want to display only valid licenses in the list and are not interested in the history, set the filter in the column Valid licenses to "NOT""" or right-click on an empty field under Valid licenses and select Table – Filter excluding selection from the context menu.

Tip:

If you need to find a computer/user with a certain license serial number, enable the option Show license items and enter the filter for the required value in the Serial number column.